If you need to authenticate a legal document in the United States for use abroad, you might have encountered the term “apostille”. An apostille is a certificate issued by a state or federal authority that verifies the authenticity of a document so that it can be recognized in another country. The process can be complex and time-consuming, but this guide will provide you with the knowledge and resources necessary to obtain an apostille in the United States.
What documents can be apostilled?
The Hague Convention, which governs the use of apostilles, applies only to public acts, such as notarized documents, birth and marriage certificates, judgments, and powers of attorney. Private documents, such as contracts, wills, and deeds, are not eligible for apostilles. Before applying for an apostille, it is essential to verify that the document meets the criteria of the Hague Convention.
Which authority issues apostilles?
In the United States, the authorities that issue apostilles vary depending on the type of document. Each state has a designated office responsible for apostilling public documents issued within their jurisdiction, such as birth certificates or marriage licenses. The Secretary of State is usually the competent authority for these documents, but in some states, the Attorney General, Department of State, or other agencies also issue apostilles.
If you need an apostille for a federal document, such as an FBI background check, a notarized copy of a passport, or a USPTO registration, the Competent Authority is the US Department of State, Office of Authentications.
What are the steps to obtain an apostille?
The process to obtain an apostille can vary depending on the authority that issues it, but generally, the following steps apply:
- Identify the type of document and the issuing authority.
- Authenticate the document by obtaining the necessary certification, such as a notary public seal or a court certification.
- Submit the document, together with the application for an apostille, and pay the associated fees.
- Wait for the processing time, which can range from a few days to several weeks, depending on the authority and the workload.
To avoid delays or rejections, it is crucial to follow the instructions of the issuing authority and to provide accurate and complete information when filling out the application. In some states, it is also possible to apply for an apostille online or by mail, which can save time and effort.